Privacy Policy

1. Introduction

CortexKai ("we," "our," or "us") is committed to protecting the privacy of our users, customers, and website visitors. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website or use our AI healthcare workforce platform.

2. Information We Collect

We may collect information about you in a variety of ways, including:

• Personal Data: Name, email address, phone number, company name, and job title that you voluntarily provide when contacting us or requesting a demo.
• Usage Data: Information about how you interact with our website, including IP address, browser type, pages visited, and time spent.
• Protected Health Information (PHI): When using our platform, PHI may be processed in accordance with our Business Associate Agreement (BAA) and HIPAA regulations. We do not collect PHI through this website.

3. How We Use Your Information

• To provide, maintain, and improve our platform and services
• To respond to your inquiries and fulfill your requests
• To send administrative information, updates, and marketing communications
• To comply with legal obligations and enforce our terms
• To detect, prevent, and address technical issues or security threats

4. Data Sharing and Disclosure

We do not sell your personal information. We may share information with trusted third-party service providers who assist us in operating our platform, conducting our business, or serving our users — so long as those parties agree to keep this information confidential. We may also disclose information when required by law or to protect our rights.

5. Data Security

We implement industry-standard security measures including encryption at rest and in transit, access controls, audit logging, and regular security assessments. Our infrastructure is designed to meet HIPAA security requirements. However, no method of transmission over the Internet is 100% secure.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. PHI is retained in accordance with HIPAA requirements and applicable state laws.

7. Your Rights

Depending on your jurisdiction, you may have the right to access, correct, delete, or port your personal data. To exercise these rights, please contact us at [email protected].

8. Contact Us

If you have questions about this Privacy Policy, please contact us at [email protected] or call us at (714) 723-4408.